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Write an Application to the Principal: Tips, Format, and Samples

Tusha T Nair
Jan 25, 2022
Schools, Learning

Writing applications to the principal is a crucial part of learning in schools. Applications today are necessary to understand how to approach a particular topic of concern. 

Applications are formal letters, unlike informal ones that one sends to their friends or families. It is important to be concise, precise, and use the right language and style while writing an application to the principal.

Oftentimes we might need a break from school due to a multitude of reasons including family functions, vacations, health, etc. But, it is imperative  to communicate the same to the concerned authority, here the principal, about the situation through a well-drafted application.

Some Kinds of Applications to the principal include:

● For Sick Leave

● For Fee Concession

● For Special Requests

● For Transfer Certificate

● For Change of Stream, etc.

● For Admission-related queries and concerns

● For Change of Section

Below is the Format for Writing a Leave Application to the Principal of an School

Receiver

(Mention the person being referred)

School Address

Date

(The date on which the letter is written.)

Subject

(Straight forward reason for writing the application i.e the purpose)

Salutation

(Respectfully addressing the person using ‘Dear Sir/ Madam’

Body of Content

(For a leave application, inform the principal about your name, class, section, roll number, reason for leave, class teacher’s name, number of days of leave. You may also express gratitude and respect for their understanding, and a plan on how you will complete the learning during your leave)

Signature

(Yours Obediently, Yours Sincerely, Yours Truly)

Name of the Sender with other relevant details

Enclosed-

(Any document required for eg, a doctor’s letter in case of sick leave)

The Principal

Global Indian International School (GIIS), Bannerghatta Campus

Survey No.27, Bannerghatta Road Gollahalli Village, Jigani Hobli, Anekal, Taluk, Bengaluru, Karnataka

Pincode- 560083

 

January 12, 2022

 

Subject- ‘One Day Sick Leave on January 13,2022’

 

Dear ma’am,

This is to bring to your attention that I, Maheema Misra studying in class X-A (Roll Number- M17044) will not be able to attend school tomorrow i.e January 13, 2022 due to being sick with a common cold and headache. Ms. Reshma Tiwari is my class teacher and I have informed her about the same.

Kindly allow me a leave for one day. I will complete the learning and classwork by taking notes from fellow classmates and reach out to the respective teacher in case of any doubts. I appreciate your support and I am greatly obliged. Please grant me the required leave.

 

Thanking You,

Yours Truly,

Maheema Misra

Class X-A

M17044

 

Enclosed- Medical Certificate

Sample Application for Leave for Attending Sister’s Wedding in Jaipur

The Principal

Global Indian International School (GIIS), Bannerghatta Campus

Survey No.27, Bannerghatta Road Gollahalli Village, Jigani Hobli, Anekal, Taluk, Bengaluru, Karnataka

Pincode- 560083

 

January 12, 2022

 

Subject- ‘3 Days Leave for Real Sister’s Wedding i.e February 1, 2022 to February 3, 2022’

 

Dear ma’am,

This is to bring to your attention that I, Rahul Yadav studying in class XI-C (Roll Number- M17034) will not be able to attend school between February 1, 2022 to February 3, 2022 since it is my real sister’s wedding in Jaipur. I will rejoin school from February 4, 2022. I have also informed my class teacher Mr. Rohan Shetty about the same. It is the first wedding in our house.

Kindly allow me a leave for the same so I can attend my sister’s wedding and prepare for the same as I am the only sibling. I will complete the learning and classwork by taking notes from fellow classmates and reach out to the respective teacher in case of any doubts.

I appreciate your support and I will be highly obliged if you grant me the leave. Please grant me the required leave of 3 days.

 

Thanking You,

Yours Truly,

Rahul Yadav

Class XI-C

M17034

 

Enclosed- Wedding Invitation and Dates

Application to the Principal for Sick Leave Written by Parents

The Principal

Global Indian International School (GIIS), Bannerghatta Campus

Survey No.27, Bannerghatta Road Gollahalli Village, Jigani Hobli, Anekal, Taluk, Bengaluru, Karnataka

Pincode- 560083

 

January 12, 2022

 

Subject: Application for a Sick Leave for my Ward

 

Dear Sir/Madam

I would like to bring to your kind attention that my daughter Rashi Shlok, a student of Class X-B (Roll Number- M18098) of your school will not be able to attend school for the next few days i.e January 13, 2022, to January 20, 2022. She is hospitalized at St. Mary’s Hospital, Koramangala, and diagnosed with malaria. I have informed her class teacher, Ms. Sharon Dadia, as well about her condition.

The medical certificate issued by the doctor is attached herewith for your reference. She/he will attend school from next week as advised by doctors.

 

Thanking You,

Siraj Shlok

SS

 

Enclosed- Doctor’s Certificate

Tips for Writing a Good Application to the Principal

● Always align the text to the left-hand side.

● Follow the format strictly.

● Use formal and respectful language.

● Proofread your application and make sure there are no grammatical errors, the syntax is correct, and the structure of the application is also in a well-read manner.

● Attach any relevant documents required including medical letters, wedding invites, flight or train tickets.

● Make sure all the addresses are accurate and all the names, classes, sections etc.

● Do not write any false information or false data since it can jeopardise both your application and reputation.

● While writing the application, be very concise and precise with your intention.

● Understand that the principal will not have a lot of time to read through a long essay so make sure you keep your application succinct, highlighting important aspects.

● Always add an additional line about being highly obliged, grateful to make sure your application is respectful, and honors their time and energy.

● Give your application before the due date and give your principal ample time to read through and respond to your request.

● The reason for writing the application should be clearly stated in the application. Along with this, related specifications to the reason like the number of days for the leave, factors pertaining to fee concessions, etc. must also be duly mentioned.

● The application should state the connection between the child and the sender of the letter.

Conclusion

Learning how to write an application to the principal is just a start to a student’s learning journey. These are often modified for different mediums as well like handwritten applications, typed applications, emails, even Whatsapp messages nowadays. 

These applications form the solid ground to start a formal career and are used throughout one's life whether it is to a colleague, a boss, human resources, college committee, college principal or any society, trust or corporate. 

It is also helpful to understand these structures and the fundamental rules so every time a student is looking to write an application, they are not stuck, rather incorporate it in their everyday routine and make it a skillset extremely important in today’s work culture. 

In CBSE school, Learning how to write an application to the school principal is just the first stepping stone for further, brighter things to arrive in one's future. It is important hence to look at various factors when it comes to writing a good application that is honest, truthful and convincing.

Tusha T Nair

Tusha T Nair, MCA, BEd is a  compassionate, enthusiastic, student-minded Senior School  computer teacher  with 8+ years of experience in developing and promoting creativity and high-order thinking skills in  students  to increase their performances in XII CBSE Board while also managing and co-ordinating annual functions, trips, and other events at GIIS Whitefield.

She always assists and co-ordinates with the teachers regarding CBSE-related responsibilities and had also served as a CBSE Co-ordinator in the past.

Exhibiting exceptional ability to make meaningful contact with students and parents, Ms. Tusha specializes in making the students understand the practical aspect of Technology. She has also been recognized as School Innovation Ambassador By Ministry of Education Innovation Cell (MoE).

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